# Flower Supply Chain Operations **Streamlining Logistics and Enhancing** **Efficiency with KlearStack Document** **Intelligence AI** Business people working on a massive pile of documents, with papers flying through the air. --- ## Introduction **In international trade, efficiency and accuracy are paramount. For** **businesses that deal with the delicate and time-sensitive trade of** **cut flowers, ensuring the smooth and timely delivery of goods is** **critical. This relies heavily on seamless data processing and** **management across various stages of the supply chain.** FLOWER MARKET **This case study explores how KlearStack helped the business** **overcome challenges related to manual data entry,** **reconciliation, and document processing. By implementing** **KlearStack's AI-driven solution, the organization achieved** **great time savings, improved accuracy, and enhanced** **customer satisfaction.** --- ## Background **Leading Floral Importer, established in 1997, specialized in the cut** **flower trade, connecting farmers in South America and Europe** **with wholesalers in the US and Canada. The company took pride** **in providing a reliable link in the supply chain, ensuring cost-** **effective and timely delivery of the highest quality fresh flowers.** ## The Tedious Manual Process **The business faced challenges due to its reliance on manual data** **entry and reconciliation processes. The labor-intensive steps** **involved in this process were:** ## Data Gathering from Multiple Sources Manually extracting data from vendor farm invoices, customer purchase orders, packing lists, shipping manifests, bills of lading, Kuehne + Nagel API for air cargo tracking, Traze API for truck cargo tracking, and credit notes. ## Manual Data Entry The gathered data had to be manually entered into their systems. This process was required at different stages such as shipping, delivery, and accounting. ## Manual Data Verification This step was time-taking & lacked the sophistication needed to perform complex document and API data reconciliation and integrate tracking data from multiple sources to ensure financial and goods delivery integrity. --- ## Challenges **This dependency on human processes led to several** **challenges:** ## Time-Consuming and Inefficient Manual data entry was time-consuming and inefficient, impacting the overall turnaround time for services. ## High Error Rate of 10% & Cost of Rework Data processing was hindered as manual processes were susceptible to errors, leading to inconsistencies and delays. ## Complex Reconciliation Reconciling data from multiple sources was complex and error-prone, requiring significant manual effort. ## Limited Scalability The company's ability to scale its operations efficiently was limited by human processes. ## Lack of a Centralized System The company needed a centralized system to manage data and track shipments effectively. --- # Solution Implementation **How KlearStack Reduced 80% Costs for an** **International Floral Importing Company?** To address these challenges, the business implemented KlearStack's AI-driven intelligent document processing (IDP) solution. KlearStack provided a comprehensive platform to automate data extraction, processing, reconciliation, and document management. KlearStack customized a solution that also integrated tracking data from two different sites into a single central platform. --- ## Solution Implementation ## How KlearStack Customized a Solution to Meet the Business’s Unique Requirements? ## Automated Document Collection & Processing KlearStack automatically collected documents received via email, classified them, and extracted relevant data in real-time. ## Unified Data Repository It consolidates data from multiple sources into a centralized repository, providing a single source of truth. ## Automated Reconciliation KlearStack automated the reconciliation process by applying predefined rules, cross-verifying data, and identifying discrepancies. ## Automated Document Upload The model automatically uploaded verified and approved documents to the track and trace system of the business. --- ## Benefits **Implementing KlearStack's solution resulted in significant** **benefits for the business:** ## Cost Reduction by 80% KlearStack significantly reduced the cost incurred on manual efforts. ## Significant Error Reduction Minimized errors in manual data entry, ensuring greater accuracy & reliability. ## Improved Productivity Freed up employees from mundane tasks, allowing them to focus on value-added activities. ## Processing Time Decreased by 90% Reduced data processing time resulted in improved turnaround time and customer satisfaction. ## Better Decision-Making Timely and accurate insights, enabling informed business decisions. ## Better Customer Experience The custom portal and tracking site significantly improved the customer experience. --- ## Conclusion KlearStack's AI-driven IDP solution enabled the business to overcome many challenges related to manual data processing and econciliation. By automating key processes, KlearStack helped them achieve notable time savings, improved accuracy, enhanced decision-making, and increased customer satisfaction. The success of this collaboration highlights the power of partnering with a provider capable of understanding unique business needs and delivering tailored solutions that exceed expectations, even in international trade. --- ## About KlearStack KlearStack is an AI-driven intelligent document processing (IDP) solution. What sets it apart is its template-less processing capabilities meaning you don’t have to train the model for every new document type. It can seamlessly process various documents such as: | | | | --- | --- | | Receipts | Proforma Invoices | | Purchase Orders | Delivery Notes | | Insurance Policies | Packing Lists | | ID Cards | Bills of Exchange | | Bills of Lading | Loan Notices | | Credit Notes | Letter of Credit | KlearStack is one among those few providers worldwide who encourage any prospect to come to the call with their document ready, without sending the documents to us upfront. The demo is done on their documents and KlearStack gives unprecedented accuracy in its first go without even knowing the document layout or content structure. We are glad to share that this high “Day 0 Accuracy” in a blind test takes us 5-6 steps ahead of our competitors and we easily get shortlisted. That has always been the case with 80% opportunities that come to us.